HOSTING GALAS

Swim Clubs who have been appointed as host for certain swim meets are requested to carry out the following duties and functions at their swim meet.

KZN Age Group Swim Meets

Supply at least two gatekeepers who should be on duty one and a half hours before the start of the swim meet, with a cash float. Provide an assistant for the ETD room and a runner for a link between the pool deck officials and computer room.The Officials Society will provide Senior Officials i.e. Referee, Starter, Chief Timekeeper, Chief Style Judge, Announcer, Chief and Assistant Recording Officers (ETD), Clerk of Course.The admission charge is R3.00 for adults and R1.00 for scholars for one day Meets.The Official Society will on a pro rata basis request 30 timekeepers from the participating clubs.  

No Late Entries will be accepted.

Level 0 Swim Meets

Supply at least two gatekeepers who should be on duty one and a half hours before the start of the swim meet, with a cash float. The Official Society will supply one timekeeper per lane plus two reserve timekeepers. Supply two persons to help collate entries and assist with the results. The Officials Society will provide Senior Officials i.e. Referee, Starter, Chief Timekeeper,  Chief Style Judge, Announcer, Chief and Assistant Recording Officers (ETD), Clerk of Course. Man the entry table.  A copy of the KZNA registration numbers to be obtained from the office beforehand. Host Clubs need to have entry forms for poolside entries and programs for sale. (KZNA Aquatics will provide the poolside entry forms, provided there is no participation entry fee.)

At Kings Park, the kiosk will be open and run by KZNA Aquatics.  No selling of refreshments by hosting clubs is permitted unless prior permission has been obtained in writing from KZNA Aquatics. On request, programs will be supplied by KZNA Aquatics Meets at a fee of R4.00 per program.  These programs may be sold at R5.00 each.  Level 0 programs will be supplied at a cost of R1.00 and sold at R2.00.  Clubs may submit articles of interest for inclusion in the program.  The articles must be in the KZNA office at least three (3) days before the Meet.  Clubs may however, produce their own programs. Host Club fund raising, such as raffles etc., may be undertaken at the swim meets.

The Announcer will be in control of all warm up procedures and in conjunction with the Referee, will set the pace of the Meet.

N.B.  PLEASE NOTE THAT SHOULD THE DIVING POOL BE REQUIRED, THERE IS AN ADDITIONAL HIRING FEE CHARGED BY THE CORPORATION.  THE BOOKING MUST BE MADE THROUGH THE POOL BOOKINGS OFFICER AT THE KZNA AQUATICS ASSOCIATION.  

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FLYERS 

To standardise the Flyers that are sent to the Clubs to advertise both club and KZNA Galas, the following important items must be included by the hosting club. The Flyer must state clearly that the Gala will be run according to FINA Rules. All entries to Galas are to be sent via the KZNA Swim Board Office to Hennie Bezuidenhout, to be set up on the computer. Times from Galas not set up and run through the SSA data base will not be accepted by the SSA National Records Officer. Entries must close sufficiently early to enable the entries to be entered prior to the Gala. The rule of no late entries will apply to all KZNA & Fundraising Galas (ie. Seals Winter Champs, Speedo Prestige) . The Flyer must state clearly that a “one start” rule will apply. In the case of all KZNA and Fundraising Galas, a one start rule will apply throughout the 2005-2006 swimming season but must still be advertised.

Where heats and finals are held in a Club fundraising gala, the Flyer must specify the cut-off time as per FINA Rules for scratching from finals. If a swimmer has paid for his lane in a heat, he is not compelled to scratch for the heats, but must scratch from the finals. No shows at finals will be charged by KZNA the normal fee. Clubs are requested to submit their Flyers timeously to Swim Board for their approval prior to posting to Clubs.  Clubs not submitting their Flyers to Swim Board will not have the results of their Galas recognised, and results will not be forwarded to SSA. Action will be taken against Clubs that use the KZNA boxes without permission as per the recent KZNA circular.  

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STANDARD WARM-UP PROCEDURES FOR EVENTS HELD IN 50m POOL

Warm-ups may commence when the pool is opened.  All swimmers to leave the water and pool deck ten minutes before the start of the swim meet. Twenty minutes before the water is cleared i.e. forty minutes before the start of the swim meet, lanes 1,2,9 and 10 may no longer be used for general warm-ups i.e. circular swimming.  Pool to be cleared twenty minutes before the start of the swum meet.

The following procedure will apply:

Lane 1              :  Starts and short sprints less than 25m.  Starts from both ends.

Lanes 2&10       :  25m Sprints from the scoreboard end only.Turns from the other end.

Lane 9              :  50m sprints from the scoreboard end only.

Lanes 3 to 8      :  will continue as warm-up (circular swimming).

Please note, when circling, keep left at all times.

The Announcer will be in charge of the warm-up and swimmers and coaches not adhering to the laid down procedure will be asked to leave the pool deck and should it be deemed necessary, may even be disqualified.  

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RULES GOVERNING RELAY LEAGUE

 Round 1: Freestyle, Backstroke, Breaststroke, Butterfly and Medley relay events.

Round 2: Freestyle, Backstroke, Breaststroke, Butterfly and Medley relay events.

Three Age Groups only

(8 years and under, 9 and 10 years, 11 and 12 years)

Age of Competitors

The age of competitors for each leg is his or her age on the day of the event

Venue

All the galas scheduled for the KINGS PARK Pool. Saturday meets will commence at 14h00 and Sunday meets at 13h00.

Team Lists

Ten (10) minutes before the start of each gala, the lists of all competing teams must be handed in to the Official collating the points for the day. The list shall give Names, Sex and Date of Birth of every swimmer, and should be in their respective age groups and the events to be swum at the gala.  If, as so often happens, a swimmer does not arrive and his/her place is to be taken by a substitute, the Recording Official must be provided with the details in writing during the course of the gala. The names of any Out-of-Age swimmers competing in the gala must be highlighted.  This includes both under and overage swimmers. All swimmers must have their age written on upper right arm.

Distance

All events will be swum across the pool

8 & under:       4 x 25m each for all strokes

All other Age Groups:      4 x 50m each for all strokes

A and B Sections

Where there are a large number of participating clubs, the league will be split into two sections. An “A” league and a “B” league. A club may have only one team in each section.  In the “B” league preference will be given to clubs who do not have a team in the “A’ league.

Promotion and Relegation

At the beginning of each season participation by Clubs in the “A” and “B” Sections will be subject to promotion and relegation considerations depending on the performance of those Clubs during the previous season. Where possible, Clubs desirous of swimming in either the A or B Sections will be accommodated, but in this respect, the Relay League Sub-Committee will make the final decision regarding allocations.  Any Club competing for the first time will automatically be entered in the B Section.

Number of participating Clubs in each Section

Ideally, each section should consist of 10 Clubs.  Should there be more than 20 teams wishing to participate, each section may be increased to a maximum of 12 teams.  

Allocation of Points

The allocation of points for the places in each Section will obviously depend on the number of teams entered. The team finishing 1^st will receive 14 points, 2^nd will receive 12 points, 3^rd will receive 10 points, thereafter the teams will receive 1 point less for each subsequent placing, down to 1 point for the 12^th placed team.

“Out-of-Age” Swimmers

A Club, who does not have a sufficient number of swimmers in a particular age group, may include swimmers of a lower age group to enable the Club to enter a team in an event.  Swimmers however may only compete in one age group on the day. Should a Club include in its team a swimmer of an older age group to enable the other members a swim, that team will not be eligible to score points and must be self-disqualified. The Referees and Place Judges must be made aware of the presence of an “out-of-Age” competitor in any particular race before the event starts. A RED cloth or towel must be placed over the lane block indicator. The club concerned must provide the cloth or towel. The Clubs must ensure that the referee is aware of the self disqualification.

Infringements of Age Group Rules

Should a club not display a RED cloth, 50 Points will be deducted from the clubs total points scored. Where it has come to the notice of the Juvenile Relay League Sub-Committee that there has been a blatant infringement of the rules and a deliberate attempt on the part of a CLUB’S TEAM OFFICIAL or COACH to hide the true facts, a fine of R200.00 will be imposed and no points will be awarded to the offending club for that leg of the Relay League.

Objections

Objections concerning rule infringements must be lodged in writing to the referee before the end of the gala.

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